Home › Invoice generator › For therapists
Invoice Generator for Therapists
Therapy invoices are usually super bills for insurance, so CPT codes, session dates and your NPI must all be present.
How therapists should structure their invoices
- Include your NPI and licence number — a superbill without them is rejected by most payers.
- Use the correct CPT code (90837 for 53+ minutes, 90834 for 38-52) — length determines the code.
- Never put the diagnosis narrative on the invoice; the ICD code is enough.
The invoice above already contains the line items most therapists bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.
What a therapist invoice must include
- A unique, sequential invoice number — never reuse or skip numbers.
- Your business name and address, plus your tax or registration number if you have one.
- The client's name and address, and a purchase order reference if they use one.
- Each service on its own line with quantity and rate, so the total is auditable.
- Tax shown separately with the rate, and the total clearly stated.
- Payment terms and the due date — not only in your contract.
Therapists invoicing questions
What is a superbill?
An itemised receipt a client submits to their insurer. It must include dates, CPT codes, diagnosis code, NPI and licence number.
How do I handle sliding scale?
Show the full fee, then a "sliding scale adjustment" line. Never invoice only the reduced amount — it affects the client's reimbursement.
Should I bill for no-shows?
Yes if stated in your intake paperwork, but it cannot be billed to insurance — mark it clearly as a private charge.