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Free Proforma Invoice Generator
A proforma invoice is a commitment to sell at a stated price, sent before goods ship. It is not a demand for payment and cannot be used as a tax invoice.
What to include on a proforma invoice
- Mark it clearly "Proforma Invoice — not a tax invoice" to avoid confusion with customs or your accountant.
- Include Incoterms (FOB, CIF, DAP) — customs will ask, and ambiguity delays clearance.
- State the payment terms and the shipment date; a proforma without these is not actionable.
How it works
- 1. Fill in the form. Add your details, the client, and each line item with quantity and rate.
- 2. Check the totals. Tax and discount update as you type — nothing is stored or submitted.
- 3. Download the PDF. A print-ready A4 document is generated in your browser and saved directly to your device.
Privacy: this tool runs entirely on your device. Your client names, addresses and amounts are never sent to a server, and there is no account to create.
Frequently asked questions
Is a proforma invoice a real invoice?
No. It is a preliminary document used for prepayment, letters of credit or customs. A commercial invoice replaces it after shipment.
Can I claim VAT on a proforma invoice?
No. VAT can only be claimed on a valid tax invoice issued after supply.
Why do importers ask for one?
Banks and customs authorities need it to open a letter of credit or assess duties before goods arrive.