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Free Estimate Generator
An estimate is a forecast, and your invoice should say so. Use clear "estimated" language on the document to avoid being held to a price you cannot deliver.
What to include on a estimate
- Print the word "Estimate" prominently — not "Quote" — or you may be held to the number.
- Add a contingency line (typically 10%) rather than padding individual items.
- Note what would change the price: access, materials availability, hidden conditions.
How it works
- 1. Fill in the form. Add your details, the client, and each line item with quantity and rate.
- 2. Check the totals. Tax and discount update as you type — nothing is stored or submitted.
- 3. Download the PDF. A print-ready A4 document is generated in your browser and saved directly to your device.
Privacy: this tool runs entirely on your device. Your client names, addresses and amounts are never sent to a server, and there is no account to create.
Frequently asked questions
Can I invoice more than the estimate?
Only with the client's written approval before the extra work is done. Otherwise you absorb the difference.
Should an estimate include tax?
Show it, but state whether tax is included or added. Ambiguity here causes the worst disputes.
How detailed should an estimate be?
Enough that the client can see what drives the cost. Vague estimates get renegotiated at invoice time.