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Invoice Generator for Graphic Designers
Design invoices must state the number of revision rounds included — otherwise "one more tweak" becomes an unpaid second project.
How graphic designers should structure their invoices
- State revisions included (usually 2-3 rounds) and the hourly rate for additional rounds.
- File formats and source files are separate deliverables — do not hand over the AI/PSD by default.
- License the work rather than assigning copyright unless the fee reflects full transfer.
The invoice above already contains the line items most graphic designers bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.
What a graphic designer invoice must include
- A unique, sequential invoice number — never reuse or skip numbers.
- Your business name and address, plus your tax or registration number if you have one.
- The client's name and address, and a purchase order reference if they use one.
- Each service on its own line with quantity and rate, so the total is auditable.
- Tax shown separately with the rate, and the total clearly stated.
- Payment terms and the due date — not only in your contract.
Graphic Designers invoicing questions
How many revisions should I include?
Two rounds. The third round is where scope creep starts, so price it as a line item and clients self-regulate.
Should I charge for source files?
Yes — typically 50-100% of the design fee. Clients who need them will pay; the rest never open them.
What about usage rights?
License by medium and duration (e.g. web + print, 2 years). Unlimited buyout should cost 2-3× the base fee.