Invoice Generator for Property Managers

How property managers should structure their invoices

• Always show the rent base that the percentage was applied to; vague percentages get disputed.
• Leasing fees are per new lease, not per renewal, unless the agreement says otherwise.
• Owner statements and invoices are different documents — do not merge them.

The invoice above already contains the line items most property managers bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.

What a property manager invoice must include

• A unique, sequential invoice number — never reuse or skip numbers.
• Your business name and address, plus your tax or registration number if you have one.
• The client's name and address, and a purchase order reference if they use one.
• Each service on its own line with quantity and rate, so the total is auditable.
• Tax shown separately with the rate, and the total clearly stated.
• Payment terms and the due date — not only in your contract.